Remote Intake Coordinator (Part-Time)

Sycamore Counseling Services is growing, and we’re looking for someone special to grow with us.

We’re a Christ-centered, evidence-based counseling practice providing counseling to individuals, couples, and families all across Kentucky—with our primary location in Paducah, and virtual support available statewide. As our team expands, we’re seeking a warm, detail-oriented, and dependable Intake Coordinator to serve as the welcoming voice and first point of contact for our clients.

This is a remote, part-time position (5–10 hours/week) with flexible hours.

What You’ll Be Doing:
You’ll play an essential role in creating a safe, compassionate first experience for those reaching out for help. You'll:

• Answer incoming calls, voicemails, and emails within 24 hours

• Guide prospective clients through the intake process with care and clarity

• Support clients in completing paperwork and verifying information

• Schedule initial appointments using our electronic health record (EHR)

• Keep client records organized and confidential

• Provide administrative support to our clinical team (like data entry, follow-ups, and document prep)

• Keep our communication flowing with warmth and professionalism

We’re Looking for Someone Who:

• Is a clear and kind communicator

• Is organized, self-motivated, and detail-focused

• Is tech-comfortable (familiar with EHRs, Google Workspace, Canva, etc.)

• Can hold confidentiality and professionalism as sacred

• Has experience in admin, customer service, or intake work (preferred)

• Aligns with our mission to serve others through faith-integrated, evidence-based care

Compensation:
Hourly, based on experience

To Apply:
Send your resume and a brief cover letter sharing your interest and any relevant experience to info@sycamorecounselingky.com.

This is more than just a job—it’s a chance to be part of meaningful work that restores hearts and strengthens lives. We’d love to hear from you.